True Cost of Software
Pricing & cost calculators for business software
Most software pricing pages show you a number that bears no relation to your final invoice. These calculators model the parts vendors leave out - implementation, add-ons, seat growth and renewal uplifts - so you can compare options on total cost instead of headline price.
No signup, no paywall, nothing sent to a server. Everything runs in your browser.
Free calculators
CRM Cost Calculator
Estimate your true annual CRM spend - licence seats, implementation, add-ons and year-one surprises.
SaaSSaaS Cost Per Employee Calculator
Add up your software stack and see your annual spend per head - the fastest way to find out if you are over-provisioned.
EcommerceEcommerce Platform Cost Calculator
Work out your real annual cost - subscription, transaction fees, apps and the theme nobody budgets for.
HostingWebsite Hosting Cost Calculator
Most hosting deals are priced to expire. See the first year, the renewal year, and what the page actually costs you per thousand visits.
PayrollPayroll Software Cost Calculator
Payroll is priced per employee per month. See what that does to your bill as you hire, and what year-end filing adds on top.
Email MarketingEmail Marketing Cost Calculator
You are billed on how many contacts you have stored, not how many read your email. See the cost of your list, and the saving hiding in the inactive half.
Customer SupportHelp Desk Software Cost Calculator
The seat price is one third of the bill. Add the AI reply add-on and the per-conversation fee some providers charge, and the picture changes.
Project ManagementProject Management Software Cost Calculator
Per-seat pricing looks cheap per person and expensive at full rollout. See the annual number, and what happens when only the people who need edit access pay.
Time TrackingTime Tracking Cost and ROI Calculator
Every other calculator on this site is about cost. This one works out how few hours a week the tool has to recover before it has paid for itself.
Live ChatLive Chat Software Cost Calculator
Two pricing models, two very different bills. See what your conversation volume costs on a per-seat platform versus a per-conversation one.
InvoicingInvoicing Software Cost Calculator
The subscription is the smaller half. See what your invoicing actually costs once payment processing is counted - it is usually several times the software fee.
AccountingAccounting Software Cost Calculator
The plan you read about and the plan you end up on are different products. Add users, payroll and year-end work, and see where the bill actually lands.
RecruitingApplicant Tracking System Cost Calculator
Recruiting software is priced on two unrelated axes - per employee and per open job. The same company can be cheap on one and expensive on the other.
CRMCRM ROI Calculator
Most CRM ROI claims come from nowhere. This one is built from two things you can actually measure: hours of selling time recovered, and win rate.
CRMCRM Implementation Cost Calculator
The licence quote is the smaller half of a CRM project. See what integration, data migration, configuration and training actually add.
Guides
The True Cost of a CRM: A Line-by-Line Breakdown
The number on the pricing page is the smallest part of what you will pay. Here are the seven cost lines that decide the real figure.
Pricing modelsSaaS Pricing Models Explained: Per-Seat, Usage-Based and Hybrid
Every pricing model is a bet on your own growth. Pick the model that fails gracefully when you are wrong.
Cost analysisWhat Software Implementation Actually Costs
The licence number can be checked against a public price list. The implementation number cannot - and it is the one that breaks budgets.
How we build these
Each calculator is built from published vendor pricing, partner rate cards and disclosed implementation benchmarks. Where a figure is an estimate we say so. If you spot something that looks wrong, tell us and we will fix it - accuracy matters more to us than page count.